Jail / Courthouse Project Manager RFP Selection Committee Meeting
Forsyth County Administration Building
Commissioners’ Large Conference Room
July 12, 2012 – 10:00 a.m.
On Thursday, July 12, 2012 at 10:00 a.m. in the Commissioners’ Large Conference Room located at the Forsyth County Administrative Building, 110 Main Street, Suite 210 Cumming, GA 30040, the Selection Committee for the Jail/Courthouse Project Manager RFP held a meeting with the following persons present: Donna Kukarola, Steve Rhoades, Capt. Chuck Smith, Tim Merritt, Dawn Childress, Scott Morgan and Christine von Meyer.
SPLOST VII JAIL/COURTHOUSE
PROGRAM MANAGER SELECTION COMMITTEE
THURSDAY, JULY 12, 2012 @ 10:00 A.M.
FORSYTH COUNTY ADMINISTRATION BUILDING
110 EAST MAIN STREET, SUITE 210
CUMMING, GEORGIA 30040
I. Call Meeting to Order
II. Adoption of Agenda
III. Adoption of Minutes:
(1) Meeting of July 9, 2012
(2) Executive Session of July 9, 2012
IV. Adoption of Resolution authorizing Affidavit concerning Executive Session of July 9, 2012
V. Discussion of Possible Dissolution of Project Manager Selection Committee
VI. Recess Regular Meeting
VII. Executive Session (if needed)
VIII. Reconvene Regular Meeting
(1) Recommendation to the Jail/Courthouse Project Team regarding a Program Manager for the Jail and Courthouse Project
The meeting was called to order by Donna Kukarola at 10:03 a.m.
ADOPTION OF AGENDA
There was a motion by Scott Morgan and a second by Dawn Childress to adopt the agenda as presented. Motion carried with all members in favor (Smith, Rhoades, Merritt, Childress, and Morgan).
UNDER ADOPTION OF MINUTES THE FOLLOWING ACTIONS WERE TAKEN:
Regular Meeting of July 9, 2012
There was a motion by Tim Merritt and a second by Scott Morgan to adopt the minutes of the Regular Meeting of July 9, 2012. Motion carried with all members in favor (Smith, Rhoades, Merritt, Childress, and Morgan).
There was a motion by Dawn Childress and a second by Chuck Smith to adopt the Executive Minutes of July 9, 2012. Motion carried with all members in favor (Smith, Rhoades, Merritt, Childress, and Morgan).
Tim Merritt stated and verified with the Board that if there was an agreement, and that if the project team takes the committee recommendation, that the team would be dissolved.
At 10:04 a.m. there was a motion by Tim Merritt and a second by Scott Morgan to recess the regular meeting and enter into Executive Session for the purpose of discussion of the revised pricing proposals received. Motion carried with all members in favor (Merritt, Childress, Rhoades, Smith & Morgan).
The committee came out of Executive Session and joined the committee meeting at 10:51 a.m.
SCHEDULED FUTURE MEETINGS
Future Meetings were not scheduled as the Selection Committee has been dissolved by virtue of providing a recommendation to the Board.
At 11:05 a.m. there was a motion to adjourn by Tim Merritt and a second by Scott Morgan. Motion carried with all members unanimously.
The above and foregoing Minutes are hereby certified as being correct and ordered recorded.
Donna Kukarola, Procurement Director
Tim Merritt, Member
Steve Rhoades, Member
Capt. Chuck Smith, Member
Dawn Childress, Member
Scott Morgan, Member