Forsyth County Selection Committee for the Architect/Engineer RFP for the SPLOST VII Jail/Courthouse Project Meeting
Forsyth County Administration Building
Commissioners Meeting Room, Suite 220
August 14, 2012 – 10:00 a.m.
On Tuesday, August 14, 2012 at 10:00 a.m. in the Commissioners’ Meeting Room located at the Forsyth County Administrative Building, 110 Main Street, Suite 220 Cumming, GA 30040, the Selection Committee for the Architect/Engineer RFP For The SPLOST VII Jail/ Courthouse Project held a meeting with the following persons present: Donna Kukarola, Steve Rhoades, Chuck Smith, Dawn Childress, Tim Merritt, Joe Lee and Melissa Hogan.
Scott Morgan arrived at 10:08 a.m.
FORSYTH COUNTY SELECTION COMMITTEE FOR
THE ARCHITECT/ENGINEER RFP FOR
THE SPLOST VII JAIL/COURTHOUSE PROJECT
TUESDAY, AUGUST 14, 2012 @ 10:00 A.M.
FORSYTH COUNTY ADMINSTRATION BUILDING
COMMISSIONERS MEETING ROOM – SUITE 220
110 EAST MAIN STREET
CUMMING, GEORGIA 30040
I. Call Meeting to Order
II. Adoption of Agenda
III. Adoption of Minutes
(1) Called Meting of August 1, 2012
IV. Recess Regular Meeting
V. Executive Session (if needed)
VI. Reconvene Regular Meeting
VII. Items for consideration and discussion:
(1) Possible short listing of firms
(2) Schedule for interviews
The meeting was called to order by Donna Kukarola at 10:03 a.m.
ADOPTION OF AGENDA
There was a motion by Dawn Childress and a second by Tim Merritt to adopt the agenda as presented. Motion carried with four members in favor (Rhoades, Smith, Childress, Merritt) and one member absent (Morgan).
UNDER ADOPTION OF MINUTES THE FOLLOWING ACTIONS WERE TAKEN:
Regular Meeting of August 1, 2012
There was a motion by Chuck Smith and a second by Steve Rhoades to adopt the minutes of the Regular Meeting of August 1, 2012. Motion carried with four members in favor (Rhoades, Smith, Childress, Merritt) and one member absent (Morgan).
At 10:04 a.m. there was a motion by Chuck Smith and a second by Dawn Childress to recess the regular meeting and enter into Executive Session for the purpose of discussion of sealed proposals received. Motion carried with four members in favor (Rhoades, Smith, Childress, Merritt) and one member absent (Morgan).
The committee came out of Executive Session and reconvened the regular meeting at 11:12 a.m.
TOP RANKED FIRMS
Without exception the top three ranked firms will be asked for interviews, the firms (in no particular order) are Wakefield Beasley & Associates, Pieper O’Brien Herr, and KSGW Architects.
Discussion was held on what day to schedule the interviews. Tentatively it was decided to schedule the interviews for Wednesday, August 29th starting at 10:00 a.m. at the Public Safety Complex pending synchronization with the schedules of the Firms. Donna Kukarola will contact the Firms and check the availability of the Public Safety Complex and will send out a confirmation to all committee members.
At 11:15 a.m. there was a motion by Tim Merritt and a second by Scott Morgan to adjourn. Motion carried with all members in favor (Rhoades, Smith, Childress, Merritt, Morgan).
The above and foregoing Minutes are hereby certified as being correct and ordered recorded.
Donna Kukarola, Procurement Director
Tim Merritt, Member
Steve Rhoades, Member
Chuck Smith, Member
Dawn Childress, Member
Joe Lee, Member
Scott Morgan, Member